Local Purchasing & Property Officer at Epiroc Group


Deadline: December 16, 2022

Purpose of the role

Responsible for non-purchasing and managing & controlling all Company’s properties at all Company locations to ensure minimum disruption to business operations. Effective management of non-core purchasing, Facilities & Fleet function by coordinating the department’s strategies for the effective delivery of required services.

Core Responsibilities and Expectations

  • Support the Epiroc Group’s vision “Dare to think new” by contributing continuously to a Customer-Value and a Customer-Care driven culture;
  • Live the Epiroc Group values “Innovation-Commitment-Collaboration” in all-internal and external activities and relations;
  • Interact with other departments in a constructive, productive and unselfish way that supports the development of synergies and the attainment of overall objectives of the Company;
  • Develop and support a spirit of open communication, fairness and respect for the individual in all areas of operation;
  • Interact with colleagues in a respectful, constructive, productive and unselfish way that supports the development of synergies and the result of the total Company.

Specific Responsibilities:

Non-core Purchasing:

  • Source, assess, select and negotiate for the best purchase package in terms of deliveries and services with suppliers, in consultation with BC, GM and HOD as applicable.
  • Develop, compile, reconcile, and/ or update vendor information to provide effective processing, information management and reporting.Establish a Key Supplier List, identify new opportunities, seek ways to improve efficiencies and ensure purchasing compliance.
  • Prepare Purchase Orders and related documents in accordance with company procedures
  • Review of purchasing arrangements with suppliers including price, delivery, performance and discounts to achieve reduced supply chain costs to the company.
  • Coordinate with suppliers to ensure on-time delivery.
  • Provide support and advice to management and staff on procurement matters.
  • Maintain an accurate and efficient filing system for documents used for work.
  • Perform other duties as assigned by the Business Controller.

Fleet & Facilities:

•   Responsible for maintaining a preventive maintenance program. This includes the maintenance and repair of buildings and equipment;
•   Develop and manage working agreements and/or contractual arrangements with service providers;

•   Identify opportunities for improving service delivery. Ensuring the safety of the equipment and buildings through regular inspection;
•   Undertake periodic and regular inspection of company facilities to check cleanliness and the working state of gadgets, fitting, fixtures etc;
•   Ensure the safety of all gadgets, fitting, fixtures, items etc in all locations to protect them against theft or damage;
•   Ensure that all facility insurance/certificates for all locations are up-to-date and available for inspection by responsible agencies;
•   Implement the recommendations of the SHEQ committee to the extent that management has approved;
•   Ensure the complete implementation & compliance with contract terms by third party contractors such as security firms, facilities maintenance service providers and other applicable service providers
•   Monitor work carried out by third party contractors to assess if it has been completed satisfactorily and follow up on any deficiencies;
•   Ensure timely maintenance schedules for all the company’s buildings and equipment are carried out;
•   Work with the Compliance Officer to ensure that all our facilities meet health and safety requirements;
•   Advice on and implement the Motor Vehicle Movement Policy, and the Maintenance and Fuel Control Policy as required of a fleet controller;
•   Ensure that all users of vehicles sign the vehicle policy and their files updated with this accordingly.
•   Ensure the effective allocation and utilisation of space and resources.
•   Keep abreast with legal requirements (on fleet & facilities) that impact our operations;
•   Respond appropriately to emergencies or urgent issues as they arise;

Key Performance Indicators (Targets)

  • Co-ordinate with Regional Centre of Excellence to ensure all timely and accurate processing of suppliers invoices.
  • Ensure efficient use of company resources.
  • As per the company targets provided to you each year.

Working Conditions

Work is performed both in a typical office environment as well as the field. Stationed in Obuasi but may involve travel to other locations within the Country.

Competency Requirements

•    Minimum of Bachelor’s degree in Business Administration or Social Sciences from a recognised tertiary institution..
•    Two years of related experience and/or training, or an Equivalent combination of education and experience.
•    Business Focus – you must understands and demonstrate an awareness of the link between your role and the business.
•    Critical Thinking – you must have the ability to reason logically and to recognize assumptions; to evaluate options and reach sound decisions.
•    Integrity – Ability to maintain organization, ethical and social values in all business activities.
•    Communication – be able to professionally articulate and express ideas, receive and exchange information in a clear and unambiguous manner.
•    Planning & Organizing – establish and implement a systematic course of action to achieve an objective effectively and efficiently.
•    Customer Focused – Maintain a clear focus on customer satisfaction; take action when needed to meet the expectations of the customer
•    Knowledge of Outlook; word processing software (MS Word); spreadsheet software (Excel);


  • Display confidence in dialogues
  • Strong continuous improvement mindset
  • Ability to collaborate and communicate effectively with colleagues at all levels.
  • Positive attitude, analytical approach with good problem solving skills
  • Ability to plan work effectively
  • Team player, enthusiastic, innovative and pro-active with good organizing and time management skills

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Deadline: December 16, 2022