About This Role

To coordinate the delivery of facility management services by being accountable for camp management, domestic accommodation reservations, meal management and general support of the department resulting in service improvement.

In This Role You Will

Accommodation supplies (household items/ consumables) through regular stock taking/inventory for cost effectiveness.
Assist in the preparation and submission of department’s monthly accruals, cost and business performance reviews.
Support with meal management services for employees and contractors on site.
Assist with identification of maintenance issues and report to appropriate stakeholders.
Assist in preparation of housing accommodation for management staff.
Maintain knowledge of and compliance with all company policies, standard operating procedure and other documents that are appropriate to the workplace.
Assist in ensuring expense reports are submitted, costs are allocated accurately, contractor invoices paid on time and all reconciliations are done monthly.
Accomplish work objectives by determining own work schedule.
Conduct assessment review of business partners performance in the field.

Assist in the management of janitorial, catering, groundskeeping, maintenance and employee busing contracts, while adhering to the company standards.
Contribute to negotiation of contract renewals and extensions.

Perform audits and inspections on facilities, including buildings and equipment to confirm they are functional and presentable.
Liaise, coordinate, and supervise general maintenance and housekeeping of facilities.
Manage accommodation units and other facilities such as recreational and office units to ensure high standard in terms of cleanliness, repairs and maintenance.

Detailed Knowledge of vendors and suppliers applicable to the department.
Knowledge of administration and communication processes, procedures and systems.
Knowledge of the Newmont’s invoicing and requisition processes, procedures and systems is preferred.

A minimum of 1-3years’ experience in office administration environment with exposure to administrative activities.
Strong experience in hospitality and third-party contract management.

Good administrative skills.
Effective analytical and problem-solving skills.
Good communication (written and verbal) and interpersonal skills.
Good computer literacy skills – MS Office (Word, Excel, PowerPoint and Outlook).
Sound planning, organizing and prioritizing skills.
Strong follow-up and coordinating skills.
Sound information monitoring and management skills.
Demonstrated knowledge of employee and contract management.
Demonstrated knowledge of the supply chain process.
Sound presentation, and project management skills.
Good driving skills.